Your Employees’ Data is Safe with Outpace
We built Outpace with privacy-first architecture from day one. Before you deploy to your workforce, your legal team will want to know exactly how we protect sensitive employee data. Here’s everything.
Employee privacy guaranteed: HR administrators see participation status only — never coaching conversations, résumé drafts, or personal reflections.
Built for Security from the Ground Up
We don’t bolt security on as an afterthought. Every layer of our infrastructure was designed to protect employee data.
End-to-End Encryption
All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Your employees' conversations are mathematically protected from unauthorized access.
Data Residency Options
Choose where your data lives — EU (Frankfurt) or US (Virginia). Data never crosses regions without your explicit consent. Perfect for GDPR-strict organizations.
Regular Security Audits
Annual third-party penetration tests, quarterly vulnerability scans, and continuous automated security monitoring. Results available to enterprise clients under NDA.
Employee Privacy Guarantee
HR administrators can confirm employees are engaged with the platform — but coaching conversations, résumé content, and personal reflections remain completely private to each employee. Confidentiality by design.
Responsible AI. No Surprises.
We know “AI” raises questions for legal teams. Here’s our clear commitment: employee data is never used to train models, conversations stay private, and AI decisions are never used in employment evaluation.
Our Data Promise
Employee conversations are never shared with employers, never used for AI training, and automatically deleted after the engagement ends. This is contractually guaranteed in our DPA.
AI Used Responsibly
Our AI systems are governed by a strict Responsible AI Policy. AI is a coaching tool — it does not make employment decisions or evaluations.
No AI Training on Your Data
Employee conversations are never used to train, fine-tune, or improve AI models. Your data is used solely to deliver the service to that employee.
Conversations Stay Private
Coaching conversations are never surfaced to HR, managers, or any employer representative. Employees can speak freely knowing their privacy is protected.
Auto-Delete After Engagement
Data is automatically scheduled for deletion 90 days after the outplacement program ends. No lingering employee data, no surprises.
Framework-Ready Compliance
Documentation your legal team needs, ready to review before you sign anything.
- Lawful basis for processing documented
- Data Processing Agreements available
- Right to erasure & data portability
- Privacy by design & default
- Data breach notification within 72 hours
- EU data residency option
- SOC 2 Type II audit in progress
- Trust Services Criteria implemented
- Access control & audit logging
- Incident response procedures
- Annual third-party pen testing
- Reports available under NDA
- Standard DPA available online at /dpa
- Custom DPA terms for enterprise
- Sub-processor list included in DPA
- International transfer mechanisms (SCCs)
- Legal review support available
- Execute: hello@outpacehr.com
Questions Your Legal Team Will Ask
We’ve answered the questions we hear most from legal and compliance reviewers.
Ready to Move Forward with Confidence?
Our security team is here to support your legal review. Reach out and we’ll get you everything you need.
Security Whitepaper
Full technical documentation of our security architecture and controls.
Request WhitepaperSecurity Review Call
Schedule a 30-min call with our security team to walk your legal counsel through our controls.
Schedule a CallData Processing Agreement
Review our standard GDPR-compliant DPA online, then contact us to execute.
View DPASecurity questions? hello@outpacehr.com — we respond within one business day.